1. Attendance

Minutes: 

Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Betsy Condon, District 3;  Johnna McKinnon, District 4;  Ashley Gilhousen, District 5;  and Superintendent Charlie Van Zant.

Superintendent

2. C-1 Minutes of Student Hearings and Regular Meeting on January 21, 2016

Attachment: 2016 Jan 21 Disciplinary Minutes.pdf (Confidential Item)
Attachment: Jan 21, 2016 Regular Mtg.pdf

Deputy Superintendent

3. C-2 Proposed Allocation Changes 2015-2016

Attachment: Allocation Summary - February 23, 2016.pdf

Human Resources

4. C-3 Personnel Consent Agenda 02/23/2016

Attachment: Personnel Consent Agenda 02 23 2016.pdf

Instruction

5. C-4 Overnight In-State Student Travel for CTE

Attachment: FFA 2016 travel.pdf
Attachment: FFA 2016 travel 2.pdf

6. C-5 Jacksonville University Healthcare Sciences Clinical Affiliation Agreement with the School Board of Clay County

Attachment: JU The School Board of Clay County - Draft Affiliation Agreement.pdf

7. C-6 Memorandum of Understanding between Kids First of Florida and the School Board of Clay County

Attachment: KFF and School Board MOU 2016.pdf

8. C-7 K-12 Academic Support Services - Student Travel

Attachment: Feb 2016 - Student Travel.pdf

9. C-8 Center for Collaborative Classroom SBCC Consultant Agreement

Attachment: CCC_Consult_Serv_Agreement signed 2-11-16.pdf

10. C-9 Title II Teacher and Principal Training and Recruiting Fund

Attachment: Approved Notification and Grant 2015-16.pdf

11. C-10 Proclamation 16-11 for School Social Worker Week March 7-11, 2016

Attachment: Social Work Week.pdf

12. C-10A Proclamation 16-12 for Career and Technical Education Month (February 2016)

Attachment: PROCLAMATION 16-12.pdf

Business Affairs

13. C-11 Monthly Property Report - January, 2016 - Furniture/Equipment

Attachment: Furniture-Equipment Report-January, 2016.pdf

14. C-12 Monthly Property Report - January, 2016 - AV Materials

Attachment: Audiovisual Report-January, 2016.pdf

15. C-13 Monthly Property Report - January, 2016 - Software

Attachment: Software Report-January, 2016.pdf

16. C-14 Monthly Property Report - January, 2016 - Vehicles

Attachment: Vehicles Report-January, 2016.pdf

17. C-15 Deletion of Certain Items Report - February, 2016

Attachment: Deletion Report-February, 2016.pdf
Attachment: Deletion Report (Attachment)-February, 16.pdf

18. C-16 Warrants and Vouchers for January 2016

Attachment: WARRANTS AND VOUCHERS JAN 2016.pdf

19. C-17 Internal Accounts Audit for the 2014-2015 Fiscal Year

Attachment: 03458AR15 Final Internal Acct Clay Co School District.pdf

20. C-18 Charter School Audits for the 2014-2015 Fiscal Year

Attachment: 2015 florida virtual academy at clay.pdf
Attachment: 2015 orange park performing arts academy final audit(3).pdf

21. C-21 Bid Renewals February 2016

Support Services

22. C-22 Deductive Change Order #1 (Direct Purchasing) for Lakeside Elementary School Lighting

Attachment: DP CO 1 LES Lighting.pdf

23. C-23 Ridgeview High School Roof Replacement and Gutter Repair Building 6 Contract Award

Attachment: RVHS Roof & Gutter Bldg. 6 Bid Tab.pdf

24. C-24 Pre-Qualification of Contractors

Attachment: Contractor List 2,23,15.pdf

25. C-25 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for OakLeaf Junior High School Locker Room Renovation

26. C-26 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Clay Hill Elementary School Fire Alarm Replacement

27. C-27 Keystone Heights High School Roof Replacement Building 20 Contract Award

Attachment: Contract Award KHH Roof B20.pdf

28. C-28 Middleburg High School Flooring Replacement (Phase II) Contract Award

Attachment: MBHS Flooring Replacement Bid Tab.pdf

29. C-29 Orange Park High School Smoke Corridor Building 1, Phase II Contract Award

Attachment: Contract Award OPH Smoke Corr.pdf

30. Adoption of Consent Agenda

Motions:
Approve the Consent Agenda with the exception of Items C-19 and C-20 that were moved to the Discussion agenda.	- PASS
Vote Results
Motion: Carol Studdard
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

31. Career and Technical Education Presentation

Attachment: Board Academy February 2016.pdf
Minutes: In honor of CTE month, Chereese Stewart, Director of CTE, read Proclamation 16-12 (Consent Item C-10A) for Career and Technical Education Month, February, 2016. She used a visual presentation to highlight the district's Academy coaches and some of the exciting opportunities in which our Academy students are engaged in the school district. Students William Donaghy (OHS) and Madison Moyer (CHS) spoke about their personal successes in an Academy of Clay.  

Superintendent

32. D-1 Superintendent's Update

Attachment: CVZ Superintendents Update February 2016.pdf
Minutes: Superintendent Van Zant talked about his recent visit to Tallahassee to garner funding support for the Academies of Clay.  He praised the district's recent "A" rating by the Florida DOE, one of only three A's in northeast Florida and also talked about Clay's 9.5% increase in the graduation rate for all students.  That puts Clay 5.9% above the state average.

Human Resources

33. D-2 Human Resources - Special Action A

Attachment: Special Action A 02 23 2016.pdf (Confidential Item)
Minutes: 

Motions:
Approve the action as presented.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

34. D-3 Legal Services

Minutes: 

Speaker: Tracy Butler

Following brief Board discussion, consensus was to hold off on any decision about legal services until after July 1 when the new budget is determined.

Business Affairs

35. C-19 Budget Amendments for the Month of January 2016 (Pulled by Mrs. Kerekes)

Attachment: January 2016 Board Impact Stmt.pdf
Attachment: January 2016 Board BA.pdf
Minutes: 

Speakers:

• Renna Lee Paiva
• Victoria Kidwell  
• Smitty Huffman 

Mrs. Kerekes stated that she pulled this item for Board discussion and public awareness. She would like to see the extra $2.5 million reported in the fund balance be earmarked in a separate new account. There was Board discussion with differing opinions concerning  the noted $2.5 million and how the money should be used.  Superintendent Van Zant referred to a January 21, 2016, email sent to the School Board from Dr. Susan Legutko in which she explained the 3rd calculation and a potential increase in revenue.  The email further addressed the impact this would have on the current budget and the district's potential to reach a 3% fund balance.   

Motions:
Motion to approve the Budget Amendments for January, 2016, as presented.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Nay
Johnna McKinnon	- Aye
Carol Studdard	- Nay

36. C-20 Monthly Financial Report for January, 2016 (Pulled by Mrs. Kerekes)

Attachment: Jan Financial Report.pdf
Attachment: Jan 2016 Investments.pdf

Motions:
Motion to approve the monthly financial report for January 31, 2016, as presented.	- PASS
Vote Results
Motion: Ashley Gilhousen
Second: Elizabeth Condon
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Nay
Johnna McKinnon	- Aye
Carol Studdard	- Nay

Support Services

37. D-4 Attendance Boundary Realignments for Plantation Oaks Elementary and OakLeaf Village Elementary Schools

Attachment: Maps POE & OVE.pdf
Minutes: Speaker: Christine Perez

Motions:
Motion to approve.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

38. D-5 Reclassify Argyle Elementary School from a Pre-K to 5th Grade to a Pre-K to 6th Grade

Attachment: Maps AES PK-6.pdf
Minutes: 

Motions:
Motion to approve.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

39. D-6 Attendance Boundary Realignments for RideOut Elementary School, Doctors Inlet Elementary School, Paterson Elementary School, Charles E. Bennett Elementary School and Lake Asbury Elementary School

Attachment: Maps ROE, DIS, PES, CEB LAE.pdf
Minutes: Speaker: Keith Nichols

Motions:
Motion to approve	- PASS
Vote Results
Motion: Ashley Gilhousen
Second: Elizabeth Condon
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

40. D-7 Attendance Boundary Realignments for Plantation Oaks Elementary and Tynes Elementary Schools

Attachment: Maps POE & TES.pdf

Motions:
Motion to approve	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Johnna McKinnon	- Aye
Carol Studdard	- Aye
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye

41. D-8 Attendance Boundary Realignments for Green Cove Springs Junior High, Wilkinson Junior High and Lake Asbury Junior High Schools

Attachment: Maps GCJ, WJH, LAE.pdf

Motions:
Motion to approve	-
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	-
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	-
Carol Studdard	- Aye

42. D-9 Attendance Boundary Realignments for Clay High and Middleburg High Schools

Attachment: Maps CHS & MHS.pdf

Motions:
Motion to approve	- PASS
Vote Results
Motion: Ashley Gilhousen
Second: Elizabeth Condon
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

43. D-10 Authorization to compile approved attendance zone realignment items into a single public advertisement and notification to municipalities

Minutes: Brief Board discussion took place about the boundary changes.

Motions:
Motion to approve	- PASS
Vote Results
Motion: Carol Studdard
Second: Elizabeth Condon
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

44. Public Comments

Minutes: 

• Pamela Jordan - support of Special Magistrate's decision
• Tricia Breast - protect continuing contracts for teachers
• Donna Mace - opting out of FSA testing
• Lacey Ingram - opting out of FSA testing
• Lillian Rapoza - opting out of FSA testing  
• Cheryl Brown - support of Special Magistrate's decision
• Laura Mayberry - support of Special Magistrate's decision 
• Renna Lee Paiva - no tax increase
• James Otto - no new taxes and football cuts
• Rebecca Smith - support of Special Magistrate's decision

45. Comments

Minutes: Superintendent Van Zant reminded Board members of the Executive Session scheduled after the adjournment of the Regular meeting.

46. Comments

Minutes: Mrs. Kerekes suggested cancelling the March 8th Workshop scheduled at the last meeting to discuss revenue options due to lack of support for tax options.   Board members made positive comments about recent events they attended.